A Residency Coordinator takes responsibility for assessing the directing the whole range of programmatic issues including recruiting staff, developing projects, maintaining the database, and managing the residence programs. While the duties vary based on the needs of the employer, the following duties mentioned on the Residency Coordinator Resume are considered common – providing support and communicating with the Residency Director to discuss problems and management issues; identifying and evaluating methods to improve workflow; interpreting and applying policies that support compliance; overseeing department-level trainee orientation, tracking and ensuring compliance with procedures, and maintaining a database with resident and faculty data.
Those seeking to make a career in this line should be able to denote on the resume such skills as – the ability to maintain the ERAS database, strong communication skills; the ability to organize information, knowledge of handling sensitive information with confidentiality; and working knowledge of applicable software. A degree and office administration experience preferably in an education or healthcare setting are needed.
Objective : Seeking Residency Coordinator position within an established organization that will allow me to utilize my organizational and communication skills, as well as my administrative and clerical experience to provide outstanding support and customer service within the organization and to its customers. Seeking a position that will challenge me while allowing for professional and personal growth.
Provided administrative support to the Director of the Family Medicine Residency Program and the Osteopathic Program.
Supported to include overall management and utilization of residency management software, preparation for AOA/ACGME site visit, preparation of required paperwork for accreditation purposes, and other administrative duties as required.
Supervised program assistant, tracks progress on assignments from faculty, and ensures utilization of time is balanced throughout the program to meet needs.
Communicated in an effective, confidential, and timely manner all changes for the residents to the appropriate administrative personnel.
Served as liaison between residents and Program Director.
Tracked and processed resident usage of continuing education money.
Assisted residents and faculty with ordering approved materials such as books and software.
Experience
2-5 Years
Level
Junior
Education
GED
Residency Coordinator Resume
Objective : An enthusiastic Residency Coordinator professional, with extensive experienced in medical setting, operations and procedures, practice flow and function. An effective problem solver who is self-motivated, with proven multi-tasking abilities. A team player who thrives in a fast-paced work environment. History Worked with patients and physicians in a variety of settings, including front and back office across several different specialties.
Planned departmental annual events including Faculty retreats, holiday events, fundraising events, recruitment, orientation, graduation as well as various meetings and program and department-related events.
Negotiated agreements orchestrated logistics and created budget proposals for the events.
Organized meetings and prepared and distributed brochures, invitations, and advertisements for all conferences and lectures.
Maintained the ERAS database (Electronic Residency Application System) and oversaw its processes during the Residency Recruitment season.
Performed all Match responsibilities and corresponds with newly matched residents about requirements and process for appointment to the hospitals.
Provided administrative support to the Program Director concerning office management issues and activities as well as the status of projects related to the current and incoming residents.
Personally managed calendrers and handled all travel arrangements of the program director and all 8 residents.
Experience
2-5 Years
Level
Junior
Education
BS
Residency Coordinator Resume
Objective : Enthusiastic, accomplished and people-driven Residency Coordinator Professional with an excellent progressive track record in residency program management, Graduate Medical Education, purchasing and budget management, grant program management, accounts payable and effective communication skills that will make a valuable resource to the organization.
Skills : GME Management, Residency Program Management, Purchasing Budget Management, Program Management.
Description :
Independently produced, approved, and maintained a master schedule every academic year for 140 residents.
Managed personnel and training records; track various rotation evaluations of faculty, residents, and rotation specific evaluations on New Innovations including Milestone evaluations.
Liaisoned and communicated with all appropriate campus offices, affiliated hospitals and other institutions; update residents manual, policies and procedures.
Managed materials for, and proctor the residents' annual mandatory In Training Exam (ITE).
Coordinated recruiting activities using web based Electronic Residency Application Services (ERAS), screen applications, schedule and confirm interview dates, assign and assist faculty with interviews and process temporary license and visa applications.
Compiled residents' and faculty data for semi-annual performance review, semi-annual Clinical Competency Committee, OPPE.
Prepared, monitored, and maintained program manuals, reports and resident files, procedure logs, attendance records and other official documentation to ensure trainees meet graduation requirements and programs maintain ACGME and CME accreditation.
Experience
2-5 Years
Level
Executive
Education
MS
Residency Coordinator Resume
Headline : Hardworking, organized, Residency Coordinator professional with a proven background delivering sensible business technology solutions on time and under budget while working as a team member or team leader.
Skills : Microsoft Office Proficient, Quick to pick up new software/programs, Mac/PC Proficient.
Description :
Provided multi-faceted administrative support and function as a resource to medical staff in terms of department operations.
Maintained faculty business and academic calendars, as well as expenses and financials.
Organized annual resident matches with new interns.
Coordinated intern hiring process including interviewing and selection.
Prepared for internal and external accreditation reviews; completed relevant coursework at the National Center for the Evaluation of Residency Programs.
Tracked Continuing Medical Education for faculty.
Collected and updated records, organized and promote educational conferences.
Experience
5-7 Years
Level
Senior
Education
GED
Residency Coordinator Resume
Headline : Seeking a Residency Coordinator profession with an outstanding career opportunity that will offer a rewarding work environment along with a winning team that will fully utilize management skills.
Skills : Microsoft Applications, Customer Service.
Description :
Provided direction, leadership, and day to day management and continuity of the educational and departmental activities related to the assigned Pathology, Pediatric Pathology, Dermatopathology, and Hematopathology GME accredited residency programs.
Responsible for maintaining the accreditation of assigned programs; provide educational coordination between attending physicians, residents, medical students.
Coordinated and administered human resource functions and participate in budget and financial processes, and act for and make decisions in the Program Directors' absence.
Ensured house staff compliance with established policies and procedures.
Managed and coordinated GME conducted accreditation site visits for the program.
Maintained a web-based GME accreditation data system and surveys for the program, collecting and evaluating information from various sources throughout the campus.
Prepared and submitted reports to GME, American Board of Medical Specialties, American Academy of Specialties, American Association of Medical Colleges, AMA, and other professional organizations as required.
Experience
5-7 Years
Level
Executive
Education
Diploma
Residency Coordinator Resume
Objective : As a Residency Coordinator, responsible for Maintaining trainees and alumni files and online databases for accreditation purposes (ACGME, GME Track, FREIDA, ABNS) and post-graduate training verifications.
Skills : Microsoft Word, Access, Quickbooks, Buildium, E2 Shop System, photo taking and editing, property marketing, AP/AR, bookkeeping, payroll.
Description :
Provided Dental graduates with our Program information.
Daily met with the Program Director.
Scheduled ON/Call and Weekend Schedule for Residents.
Provided Employee information for current residents.
Coordinated with HR and Employees for Upcoming / Outgoing Residents.
Coordinated monthly Lecture Schedule and Daily reminders.
Coordinated Resident's interview with Program Director and Associate Program Director.
Experience
2-5 Years
Level
Executive
Education
MS
Residency Coordinator Resume
Objective : Highly qualified Residency Coordinator with experience in the industry. Enjoy creative problem solving and getting exposure on multiple projects, and would excel in the collaborative environment on which your company prides itself.
Skills : Microsoft Office, Forms Fast Designer, New Innovations.
Description :
Worked with the residency program director(s) (RPD) and the Director of Medical Education/Designated Institutional Official (DME/DIO) to develop and maintain rotation schedules for residency programs.
Arranged non-GCH rotations for residents.
Prepared and sent rotation applications and supporting documentation.
Communicated with staff at other sites.
Responsible for performing tasks that involve recruitment, orientation, and performance evaluations of house staff and faculty.
Maintained academic files for house staff in hard copy and in New Innovations, including evaluations, logs, and other documents, ensuring completeness.
Reviewed accreditation requirements periodically to ensure file requirements are up to date.
Experience
2-5 Years
Level
Junior
Education
MS
Residency Coordinator Resume
Objective : Residency Coordinator with 5 years of experience in Managing and maintains all information in medium including rotation schedules, evaluation distribution, goals and objectives, duty hours, etc. Responsible for Processing all necessary paperwork for hospital and university appointments.
Skills : Accounts Receivable, Microsoft Excel, Microsoft Access.
Description :
Provided administrative coordination and support to the Residency Program Director, Helen Giannakopoulos, DDS, MD.
Coordinated events relating to the residency program to include: recruitment, interviews, placement, rotation schedule, evaluations, meetings, and program marketing.
Received and routed messages and documents such as health reports to appropriate physicians.
Processed reimbursements for staff and faculty through the university fund in an efficient manner.
Ordered office supplies in a timely manner.
Worked on ad-hoc reports for Chief Operating Officer.
Monitored completion of required paperwork throughout the year and notifies house staff of missing documents.
Experience
2-5 Years
Level
Junior
Education
GED
Residency Coordinator Resume
Objective : Highly qualified Residency Coordinator with experience in the industry. Enjoy creative problem solving and getting exposure to multiple projects, and I would excel in the collaborative environment on which your company prides itself.
Assisted new residents with licensing issues (continuing education requirements, etc.).
Prepared and maintained travel files/materials and process all travel reimbursement voucher per University regulations.
Assisted with department fiscal transactions.
Acted as a department buyer/receiver under the School's Oracle/AIS system.
Prepared and processed requisitions departmental invoice vouchers.
Ensured appropriate follow-up to correct deficiencies.
Coordinated Quarterly Evaluation for Residents and Attendants.
Experience
2-5 Years
Level
Junior
Education
BS
Residency Coordinator Resume
Summary : Goal-oriented team player with over 17 years' experience within a healthcare system in philanthropic development, logistics, and international outreach. Strong skills in Major gift fundraising, donor stewardship, administration, and customer service. Extensive experience in team development, team selling, investment solicitation, and stewardship.
Coordinated the educational activities for each program, including the incoming and current residents/fellows.
Assisted with the program compliance related to regulatory agency standards and maintains essential documents required for program viability.
Functioned as liaison between residents and fellows, departments attending physicians, administrative and outside institutions.
Prepared Program Information Forms for accreditation review and Internal Review documents consistent with the requirements of the ACGME, the specialty RRC and Graduate Medical Education.
Participated with the Program Directors during the accreditation review.
Participated in various integral committees within Graduate Medical Education.
Sent out a draft copy of the Weekly Events Calendar on Thursday and the final copy on Friday.
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