Secretary Resume Samples

Description :

1. Check copier, printers and fax machine to make sure paper is fully stocked in each.
2. Distribute interoffice mail prepare letters to consumers for mailing using mail merge feature in word scan IP packet twice; protected and unprotected send packets via email to coordinator and QA make the number of copies that is indicated on the request to have mailed form and prepare copies for mailing file original packet order office supplies - take an inventory of what is currently in the supply closet and make sure a fair amount of supplies are on hand.
3. Send order to Michele Kirkpatrick via email the 1st and 3rd Tuesday of each month.
4. Once supplies come in, send the order form to Michele via interoffice mail IP tracking - each month with the assistance of QA and rosemary, all IP's that are due from each office has to be identified with the RC and location in a spreadsheet six week prior to the actual month that the IP's are due.
5. Retrieve water order from roaring spring - schedule of delivery dates is located on the board.
6. At the end of each quarter, the document that is shared with (DDA) is populated with the dates that the IP's were completed.
7. RFC's are sent via email - copies of them need to be saved in the RFSC folder.
8. Order toner for the Ricoh copier once toner comes in, send packing slip to Michele via interoffice mail.
9. Sign-in sheet outcomes sheet HIPPA form - make copies request for service change - make copies rights and responsibilities authorization to release form business card Comar regulations SFP - are mailed and emailed.
10. They have to be printed, scanned and saved with the person's name and provider, then interoffice to the appropriate coordinator.

Experience

2-5 Years

Level

Junior

Education

Certification

Description :

1. Develops, establishes and maintains office procedures as well as records management and file maintenance for the division to ensure effective and efficient operations regarding the administrative, clerical, and procedural work of the division.
2. Responsible for preparing and processing outgoing and incoming correspondence, ensuring all documents are grammatically correct and in compliance with established policy and protocol.
3. Research, collect and catalog supporting documentation, information, and data for management projects.
4. Evaluate data collected, identify problems and propose recommendations for change, referring to any problems to the appropriate analyst.
5. Screen incoming mail as well as answering daily phone calls to identify what needs to be brought to the attention of the chief, administrative management division( cm), referred to appropriate staff, rerouted to other organizations or offices, or handle personally.
6. Makes travel arrangements, such as scheduling transportation, making reservations, and preparing travel orders and vouchers using the defense travel system (DTS).
7. Serves as the alternate defense travel system help desk technician, answering about 30calls/tickets a month.
8. Serves as the special emphasis program manager, responsible for participating and conducting research for the employment program.
9. Assists the permanent change of duty station (PCS) relocation specialist with creating orders, transfer agreements, submitting reimbursement claims, etc.
10. In accordance with the joint travel regulations (JTR) and financial management (FMR).

Experience

2-5 Years

Level

Junior

Education

BS

Description :

1. Typing different types of loans for the loan officers making sure all paperwork is completed for the customer.
2. Taking care of customers that come by to pay on their loan account, also answering any questions if they have any.
3. We do accounting but we do not use a computer, all the payments are handwritten.
4. Also, send out late payment notices and send out notices for mortgages that have matured and there loan needs to be renewed.
5. Accomplishments I have actually learned how to do accounting, which I had no prior experience or knowledge of.
6. I am very pleased to have learned the way they do accounting with no computers, once I figured it out it can be quite easy, but still very important to be careful because you are dealing with money that has to be applied correctly for each customers loan account.
7. Preparing, editing, finalizing quarterly newsletters and uploading to the company website.
8. Managing calendars planned and coordinated travel, meeting, and hotel accommodations.
9. Working closely with the engineering department to produce, review and revise manuals, special reports, and presentations.
10. Spearheading the planning and event execution of the company's annual workshop.

Experience

5-7 Years

Level

Executive

Education

Secretary

Description :

1. Restraining and stabilizing animals during examination and treatment to safeguard against accidental injuries.
2. Reviewing vaccination records, and prepare vaccinations according to clinic protocols.
3. Monitoring patient vital signs during surgical procedures, and notified veterinarian of changes in stability.
4. Preparing animals for surgery, including clipping, scrubbing, and disinfecting operative site.
5. Completing admission records, including statements made by the client concerning the patient's problems and history.
6. Operating anesthetic machines, oxygen equipment, and monitoring equipment.
7. Scheduling and confirming appointments. Maintaining the front desk and reception area in a neat and organized fashion.
8. Making copies sent faxes and handling all incoming and outgoing correspondence.
9. Organizing files, developing spreadsheets, faxing reports and scanning documents.
10. Planning and organizing both small and large corporate banquet events while managing company parties and daily reservations.

Experience

7-10 Years

Level

Executive

Education

GED

Description :

1. Greeting visitors, handle their inquiries and directly resolve their needs.
2. Answering telephone calls and give information to callers, take messages, or transfer calls to appropriate individuals.
3. Collecting payment and disburse change funds from policies, and keep records of collections and disbursements give quotes and current rates to customers.
4. Composing, typing, and distributing reports, routine correspondence, and distribute meeting notes.
5. Locating and attaching appropriate files to incoming correspondence requiring replies.
6. Setting up and maintain paper and electronic filing systems for records, correspondence, and other material.
7. Operating office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
8. Created and revised daily team member schedules based on projected sales and labor reports.
9. Managing multiple accounts for customers leasing a vehicle and prepared necessary documents for the sales representative to make a sale received payments for car notes and updated records using account managing software.
10. Multiple administrative functions including creating contracts, managed vendors, and concerns with construction projects.

Experience

10+ Years

Level

Senior

Education

BA

Description :

1. Created correctional and preventative work orders from requests made via telephone, radio, email or in person and delegated to the correct teams.
2. Ensured work was completed as requested and followed up on orders that required further attention.
3. Entered completed work orders into the facility information tracking system.
4. Liaison between the hospital environmentalists, administration and maintenance supervisors.
5. Tracked costs and wages for all construction projects and submitted purchase orders for the maintenance department.
6. Attended and followed up on the environment of care meeting and safety and inspection committee meeting items.
7. Answered all incoming phone calls, maintaining office equipment and inventory.
8. Multiple administrative functions including creating contracts, managed vendors, and concerns with construction projects.
9. Scheduled board of directors meetings and assisted with meeting materials and agendas.
10. Executed duties alongside management and director of operations: reconciled accounts payable, accounts receivable, safe and bank balances, credit card reports, vendor coding, and payroll reports.

Experience

7-10 Years

Level

Executive

Education

Associate

Description :

1. Answered telephones and gave requested information to callers, took messages, or transferred calls to appropriate individuals.
2. Greeted visitors and callers, handled their inquiries, and directed them to the appropriate persons according to their needs.
3. Set up and maintained paper and electronic filing systems for records and other material.
4. Conduct searches to find needed information, using such sources as the internet.
5. Learned to operate new office technologies as they were developed and implemented.
6. Operated electronic mail systems and coordinated the flow of information both internally and with other organizations.
7. Operated office equipment such as fax machines, copiers, and phones, and used computers for spreadsheets, word processing, database management, and other applications.

Experience

7-10 Years

Level

Executive

Education

PA

Description :

1. Answering phones, scheduling appointments, checking clients in and out, filing paperwork as well as scanning, creating new medical files, data entry, faxing, taking messages for doctors, assisting technicians when needed, cleaning rooms after each appointment, reminder calls, billing, inventory, counting down cash drawer, taking deposits to the bank as well as picking up any needed office supplies.
2. Multiple administrative functions including creating contracts, managed vendors, and concerns with construction projects.
3. Maintaining department schedule by maintaining calendars for department personnel; arranging meetings, conferences, teleconferences, and travel.
4. Maintaining reading material and supply budget for social studies and foreign language department throughout the school year.
5. Responsibilities circulating agendas and report checking that agreed actions are carried out. Keeping up-to-date contact details.
6. Greeting customers and callers, route and coordinate space and office organization, maintaining paper, electronic files.
7. Maintaining customers confidence and protects operations by keeping the information confidential.
8. Organizing work by reading and routing correspondence, collecting information, initiating telecommunications.
9. Making copies for any in-class assignments or tests for the entire school.
10. Ability to schedule and coordinate meetings for the departmental staff.

Experience

7-10 Years

Level

Executive

Education

HS

Description :

1. Scheduling and confirming patient diagnostic appointments, surgeries, or medical consultations.
2. Greeting visitors, ascertain the purpose of visit and direct them to appropriate staff.
3. Operating office equipment, such as voice mail messaging systems, and use word processing, spreadsheet, or other software applications to prepare reports, invoices, financial statements, letters, case histories, or medical records.
4. Interviewing patients to complete documents, case histories, or forms, such as intake or insurance forms.
5. Compiling and recording medical charts, reports, or correspondence, using a typewriter or personal computer.
6. Performing various clerical or administrative functions, such as ordering and maintaining an inventory of supplies.
7. Performing bookkeeping duties, such as credits or collections, preparing and sending financial statements or bills, and keeping financial records.
8. Organizing and servicing meetings producing agendas and taking minutes.
9. Maintaining department schedule by maintaining calendars, for department personnel, arranging meetings, conferences, teleconferences, and travel.
10. Assisting customers with the renovations of their homes and that they are completely satisfied with the work done.

Experience

10+ Years

Level

Management

Education

GED

Description :

1. Managed the business manager's calendar of appointments, composed and prepared correspondence.
2. Took meeting minutes for the executive board, membership, international leaders and various committees.
3. Communicated directly to executive board members, trustees, committee members, international leadership, and legal departments on behalf of the business manager.
4. Researched, prioritized, and followed-up with incoming issues and concerns addressed to the business manager, including those of a sensitive or confidential nature and determining the appropriate course of action, referred, or responded to various issues.
5. Liaison and assisted government agencies, election committee, union members, and legal departments.
6. Was responsible for facilitating written articles and newsletters, including revising and editing, design layout, coordinated with printer, distribution, and followed up with departments on submissions for quarterly newsletter.
7. Payroll experience, as well as, filing, answering phones, and providing excellent customer service.
8. Remarkable knowledge of operating office equipment, such as typewriters, calculators, and copy machine.
9. Make client referrals and assist in screenings for detox and inpatient facilities.
10. Check all clients into databases for individual appointments and group meetings.

Experience

7-10 Years

Level

Executive

Education

AA