Senior Executive Assistant Resume Samples

Description :

1. Managed a variety of executive management duties designed to meet the internal requirement in supporting the Vice President of Business Development Operations.
2. Demonstrated effective planning, prioritization, time management, follow-up and organizational skills for all administrative tasks.
3. Prepared reports, correspondence, presentations and attended meetings as requested/appropriate.
4. Managed administrative special corporate events and proposals; staff attendance records and inter-office communications solutions; ordered and managed office supply acquisition.
5. Developed/prepared training materials; managed associate training/cross-training programs and annual testing/evaluations; collaborated with departmental contacts including human resources to gather new, transferred, and terminated employee information.
6. Participated in maintaining finances within tight budget constraints, drafting reports, and spreadsheets to manage information and financial data to analyze and measure performance.
7. Facilitated public informational meetings and monthly progress meetings to maintain open communication channels with stakeholders.

Experience

7-10 Years

Level

Management

Education

Medical Coding And Billing

Description :

1. Provided routine and complex administrative support to Executives in a fast-paced work environment while exhibiting a high level of emotional maturity and professionalism.
2. Anticipated the needs of the Executive by initiating written and oral communication while representing the Executive's vision, goals and objectives.
3. Proactively and independently successfully managed multiple complex and detail-oriented projects that were highly confidential and sensitive in nature.
4. Managed Executive's daily appointment schedule and coordinated conferences and meetings, as well as travel arrangements and itineraries.
5. Developed and maintained business relationships while providing superior service to internal and external customers.
6. Collaborated with and participated in multiple committees and special projects in advocating the overall mission of the company.
7. Coordinated with multiple levels of management and their administrative staff while utilizing conscientious analytical and decision making skills in achieving necessary high-priority deadlines and mitigating service issues.
8. Routinely provided direction and support to other administrative staff by being a role model and setting the tone for overall office professionalism.

Experience

7-10 Years

Level

Management

Education

Bachelor's In Health Sciences

Description :

1. Compiles data from reports using required knowledge of departmental, project, and/or university policies and procedures.
2. Maintains appropriate financial files and provide appropriate documentation for processing of payments including prior approval of official functions, permission to serve alcohol forms, etc.
3. Responsible for coordinating procurement activities including requesting vendor codes, requesting requisitions, monitoring purchase orders, petty cash for current projects, contracts for services, submitting receivers and submitting payment requests for vendors via non-PO vouchers.
4. Composes correspondence and memoranda, prepares graphs, tables and manuscripts, speeches, mass communications, reports, presentation materials and special projects as assigned.
5. Schedules and maintains calendars and travel itineraries; coordinates related arrangements in compliance with all University, governmental, and/or grant policies and guidelines.
6. Compiles data from reports using required knowledge of departmental, project, and/or university policies and procedures.
7. Accountable for data entry and accurate and timely submission of data for processing in the financial and/or human resources systems.

Experience

7-10 Years

Level

Consultant

Education

MBA In Healthcare

Description :

1. Compiles data from reports using required knowledge of departmental, project, and/or university policies and procedures.
2. Maintains appropriate financial files and provide appropriate documentation for processing of payments including prior approval of official functions, permission to serve alcohol forms, etc.
3. Responsible for coordinating procurement activities including requesting vendor codes, requesting requisitions, monitoring purchase orders, petty cash for current projects, contracts for services, submitting receivers and submitting payment requests for vendors via non-PO vouchers.
4. Composes correspondence and memoranda, prepares graphs, tables and manuscripts, speeches, mass communications, reports, presentation materials and special projects as assigned.
5. Schedules and maintains calendars and travel itineraries; coordinates related arrangements in compliance with all University, governmental, and/or grant policies and guidelines.
6. Responsible for processing all travel requisitions and reimbursements for staff, fellows, and visitors.
7. Accountable for data entry and accurate and timely submission of data for processing in the financial and/or human resources systems.

Experience

2-5 Years

Level

Executive

Education

MBA Candidate

Description :

1. Provided executive-level and personal support to the President of Content and Distribution and six direct reports with a demonstrated ability to improvise, improve procedures, and meet demanding deadlines.
2. Liaison between marketing and digital department to ensure proper communication and reporting practices.
3. Established and maintained network of contacts within each department as a source for internal projects.
4. Produced monthly electronic newsletters for corporate and remote employee audiences, incorporating quarterly themes, company goals, and employee achievements.
5. Provided communication support to all departments, helping leadership write messaging that interpret and integrate business strategies, editing department-specific newsletters, and strategically planning key announcements.
6. Planned and coordinated corporate luncheons, and developed presentations for related on-site and offsite meetings.
7. Planned and organized special events with the Human Resources department and Content Distribution team such as luncheons, Family Fun Time, and an All Hands On Year End Event.
8. Organized the details of arrangements, corporate agendas and itineraries.

Experience

7-10 Years

Level

Consultant

Education

Bachelor's In Fine Arts

Description :

1. Supported Senior Vice President, Vice President and Senior Director of Information Technology department with over 300 employees, planned, organized and coordinated calendar, meetings and travel arrangements.
2. Composed correspondence for management review and signature, to be distributed to customer.
3. Processed expense reports and purchase order requests for payment to vendors in SAP system application for manager approval, reviewing for accuracy and confirming with accounting prior to processing.
4. Prepared security and end user service forms for new and existing employee equipment and software requests, reviewing for justification and accuracy and obtaining approval routing from management.
5. Reviewed and updated departmental organization charts to ensure accuracy.
6. Implemented changes from managers in a timely manner to ensure final organization charts were submitted to senior management and HR.
7. Ordered and maintained office supplies for entire department by ensuring key supplies were in stock at all times.
8. Coordinated human resources, benefit programs and administrative forms, by processing and distributing material to employees and new hires.

Experience

10+ Years

Level

Senior

Education

Certificate In Word

Description :

1. Provided discreet secretarial service for an accredited junior and senior collegiate academy.
2. Scheduled appointments and maintained accurate, up-to date confidential student, administrators, faculty, and staff files.
3. Assisted with general human resources functions for union and non-union divisions; employee contracts, scheduling, pre-benefit discussion, salary negotiation, union alternatives, and job responsibilities.
4. Provided telephone support; investigated and resolved conflict and billing problems for students, faculty, administrators, and outside scholarship/funding.
5. Conducted interviews with students to elicit necessary information for registration, accurate prioritization, and assist collegiate staff with student implementation to college life and responsibilities.
6. Oversaw all operations including memorandums, building accounts, inventory, statistic reports, and payroll.
7. Troubleshoot and resolved problems, mediated staff and student disputes, and handled other customer complaints.
8. Complied and analyzed financial information to prepare entries on general ledger accounts; documenting business transactions for CUNY academic institutions.

Experience

2-5 Years

Level

Junior

Education

Bachelors Of Science

Description :

1. Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel, both domestic and international.
2. Arrange travel and all accommodations including comprehensive and detailed itineraries of the Executive and interviewing candidates.
3. Prepares Executive for his activities including providing background information for meetings, special activities, and presentations.
4. Responsible for overall calendar management, requiring interaction with both internal and external executives and assistants.
5. Reviews, logs and prioritizes communications including phone, mail, email and other messages, and replies directly to general non-technical inquiries or brief correspondence, as appropriate.
6. Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
7. Integrate into and work with other assistants in support of the executive team.

Experience

5-7 Years

Level

Executive

Education

Diploma

Description :

1. Manages the day to day operations of the executive front office to include the job functions of 1subordinate executive assistant.
2. Delegates taskers to subordinate functional areas as directed by the PM and DPM.
3. Coordinates the schedules of both Principals and prioritizes meetings according to protocol and precedence.
4. Research, author, edit, assemble and summarize a wide variety of subject material pertinent to the organization in preparation for executive signature and/or internal and external distribution.
5. Develop administrative Standard Operating Procedures (SOP) and training for subordinate office executive assistants.
6. Analyzes and interprets information according to agency policy and in the interest of the program managers, checks all available information to confirm accuracy; prepares and submits resultant reports and makes recommendations to Principals based on findings.
7. Assists in the coordination and preparation of background material for briefings, meetings and conferences that directly involve the program managers.

Experience

5-7 Years

Level

Executive

Education

Associate Of Arts

Description :

1. Performed a variety of executive support tasks and handled confidential information with discretion and integrity.
2. Planned complex travel, corporate events, conferences, strategic planning sessions, and off-site meetings for C.E.O.
3. President and Executive Leadership Team.
4. Organized, formatted, and assembled request for proposals, and prepared complex documents.
5. Acted as liaison between C.E.O., legal counsel, and the Board of Directors as well as the Quality Management Committee for California and Virginia, and the Public Policy Committee.
6. Prepared reports, presentations and disseminated documents to Board of Directors and committee members in a timely manner.
7. Prepared regulatory filings and contract amendments for the VP Plan Administrator and Compliance Officer ensuring the Evidence of Coverage, Certificate of Insurance documents, manuals, and Policies and Procedures were in compliance.
8. Managed an enrollment department which experienced a 375% increase in membership and a 40% decrease in fraud.

Experience

10+ Years

Level

Senior

Education

Horticulture

Description :

1. Analyzes and coordinates both domestic and international travel for speaking engagements, global-focused partnerships, and presentations.
   
2. Assist program coordinators to execute key projects; handles requirements for key meetings.
3. Strategically introduced a team status report; regularly sends to physicians to highlights key activities.
4. Created, maintains, and distributes a highly useful physician travel schedule; optimized team efficiency.
5. Introduced a running "to do" list for physicians; this list has since become a highly productive team tool.
6. Initiated, wrote, and maintains a Standard Operating Procedure for physician administrative management.
7. Led and created a project and event assignment timeline to highlight key department initiatives.

Experience

7-10 Years

Level

Management

Education

BA In Health

Description :

1. Manage extensive business and travel calendar and arrangements for the Chief Executive Officer Process expense reimbursements, process department requisitioning and other budget-related activities.
2. Assist VP and staff with all HR-related functions such as processing of paperwork, orientation of new employees, maintenance of files and record keeping.
3. Manage all correspondences for CEO to include mailings, faxes, inter-office communication and some email.
4. Assist in preparation of presentations and extensive event planning.
5. Assist with management of executive's calendar, including cooperative handling of all meeting requests.
6. Manage and facilitate all business travel arrangements, expense reporting, functional department reporting for daily-weekly-monthly metrics and project tracking/updates.
7. Manage the set-up and logistical details for all group meetings as directed by the executive.
8. Supervise all contract and temporary personnel and staff.

Experience

5-7 Years

Level

Executive

Education

Collaboration