Senior Project Coordinator Resume Samples

Description :

1. Managed the new store construction projects for a National Pharmaceutical Retail Company, taking projects from inception to 100% illuminated completion.
2. Project Coordinator for ground up and remodel construction projects at the National Level.
3. Responsible for attaining site surveys of proposed locations through local subcontractors, price negotiations with subcontractors for permitting and installation of projects to maintain contract budgets, and investigate/determine sign code allowances for properties where signage was being installed.
4. Responsible for creating sign design packages and pricing proposals for client review/approval, as well as synchronizing the installation of sign packages with the customer's construction management team to assure seamless integration of the installation schedule and the overall construction schedule.
5. Developed a Field Operation Team for the Account to increase our field exposure with the client and increase our communication with their field contacts and the local permit offices.
6. Successfully coordinated all sign projects for the North Florida Market (the client's fastest-growing market for over 3 years) with a 98% satisfactory rating (i.e., 100% of all stores opened with all signage installed, and 98% of those stores opened with 100% illumination).
7. Developed more efficient spreadsheets for the overall management of projects for the client in all markets.

Experience

10+ Years

Level

Consultant

Education

Bachelor Of Science

Description :

1. Responsible for overseeing, coordinating and engineering PBX installations.
2. The primary point of contact with customers, sales and operations on assigned systems and project implementation with regard to installations of PBXs and data/voice networks.
3. Provided project coordination and management on projects of moderate complexity, defining systems and project requirements.
4. Ensured that constant and updated information was disseminated to and between all respective departments by conducting installation meetings with all affected personnel.
5. Initiated, scheduled and conducted customer programming meetings in which advanced applications and software programming specifications were developed.
6. Initiated and coordinated required operator, end-user, and system administration training to ensure that all parties were aware of and knowledgeable about the end product.
7. Effectively documented all aspects of the project in a prescribed format as outlined by company standards, and ensured that all documentation was available for review by other departments.
8. Performed all post cut over duties, including the first day of service presence, reconciliation of resources utilized, and timely closing of installation projects.

Experience

10+ Years

Level

Management

Education

Bachelors of Science

Description :

1. Supported functional objectives of the department by performing a variety of activities to support the processes, programs and calibration services in manufacturing, facility operations, validation, QC and R&D.
2. Acted as a lead technical resource for establishing requirements and ensure all instruments meet 100% quality and operational requirements.
3. Minimized delay of calibration-Out-of-tolerance-notification to 0%.
4. Assisted in planning and managing contractors and on-site technicians during plant maintenance shutdowns resulting in consistent on-schedule completion.
5. Developed tactical plans to improve and advance overall group performance while optimizing limited resources.
6. Managed and conducted meetings regarding key metrics used to monitor calibration processes that identified present and future projects and key issues or improvements.
7. Coordinated, reviewed and counseled with engineering project teams regarding all aspects of calibration and instrument selection, accessibility, standardization, technology transfers, frequency, and criticality-assessment.
8. Created "database queries" used as a reference in pre-and post-batch-productions that minimized preparation, approval, line-clearance and system downtime significantly.

Experience

5-7 Years

Level

Executive

Education

Associates

Description :

1. Manages and tracks project status, progress cost performance index on programs and assigned projects ensuring metrics are captured and accurately reported on to all stakeholders.
2. Facilitates project meetings with stakeholders and captures meeting minutes as well as distribution and management of all project documents in repositories such as SharePoint and project cloud storage drive.
3. Updates project/program schedule to reflect the true status of all tasks and escalates any risks on schedule to Senior PM or program manager using MS Project and JIRA.
4. Maintains action items, risk and issues logs with respective owners and tracks all to completion during the project lifecycle.
5. Assists the Senior PM/Program Manager with reconciling project cost accounting as well as resource leveling to ensure the project is within budget and schedule.
6. Holds presentations with C- Level Executive leadership and senior management as required for vendor management selection and reporting.
7. Assist with QA and UAT testing as needed to ensure project successful completion.
8. Maintains and manages all program/project artifacts such as Change Request forms, RACI and other pertinent documents ensuring versioning integrity.

Experience

7-10 Years

Level

Senior

Education

Masters of Business Administration

Description :

1. Provided project support and management to the construction division as part of the project management team on over 35 projects with clients throughout the United States.
2. Successfully managed and closed-out over 32 projects working with various government agencies with contract amounts ranging from [] to $2.4 million.
3. Developed project objectives and plans including the preparation and update of project schedules.
4. Directed consultants through the design and planning phases of a construction project by reviewing and analyzing designs, drawings, costs, specifications and coordinate reviews of shop/working drawings for projects.
5. Collaborated with subcontractors, consultants, and government officials on construction plans, specifications, and costs.
6. Lead project meetings to ensure effective project control and processes were in order.
7. Prepared contracts; negotiated revisions, changes, and additions to contractual agreements with architects, consultants, clients, suppliers, and subcontractors.
8. Prepared pre-construction documents from draft to distribution according to the scope of work, specifications and contract requirements.

Experience

7-10 Years

Level

Senior

Education

Bachelor Of Science

Description :

1. Maintained a document library on MS Sharepoint so that up-to-date project information was readily available to the entire team.
   
2. Tracked assignments and deliverables on a large scale sent to multiple people, both within and without the project team.
3. Validated that tasks are completed and correct within timeframe and scope.
4. In order to allow others to easily comprehend project status, maintained a graphic dashboard on the MS Excel tracking sheet that highlighted project status and drilled-down to sub-status level as needed.
5. Attended internal project meetings and presented, highlighting to leadership the timing of critical tasks and milestones as well as potential roadblocks so that needed actions could be taken to ensure operational preparedness and effectiveness.
6. Troubleshot issues that arose, finding solutions that were within scope while keeping the project on schedule.
7. Communicated with corporate-wide personnel, including high-level personnel, to clarify issues, answer questions/concerns, and find resolutions that kept them satisfied.

Experience

10+ Years

Level

Management

Education

Certificate

Description :

1. Accountable for coordinating all aspects of projects to ensure efficient and timely completion, which encompasses organizing all materials and labor, site visit and traveling to Seattle and Alaska, recommending new products to customers, processing new orders, coordinating all machinery, and site installation.
2. Actively participate in the projects bidding process to ensure project requirement is met.
3. Facilitate purchase, daily delivery, and transportation of product and material to projects.
4. Oversee various facets of projects including shipping and receiving, quality control, electrical installations, and troubleshooting of products.
5. Provide technical support to the project team to ensure proper coordination and completion of projects.
6. Ensured successful design and production of products within budgets and timeframes through proper coordination with customers on a regular basis.
7. Simultaneously coordinated all projects and accomplished assigned duties while taking classes during the summer/ winter breaks.

Experience

10+ Years

Level

Consultant

Education

Bachelor Of Science

Description :

1. Generated, tracked and distributed financial reports, supporting document and financial workflow.
2. Managed processing, approval and payment of AP / AR invoices, work releases, task orders, budgets, and contract agreements.
3. Maintained contract compliance, audit assistance, and project variance, summary reporting and set-up.
4. Liaised with clients and corporate / project teams, supervising the 5-member department and performing all personnel management functions.
5. Organized and developed standardized processes for long-term, multi-million dollar project, fostering improved structure and tracking.
6. Increased cash flow and slashed accounts receivable balances from 150+ days to <30 days within only 3 months by collaborating with the client in resolving disputed issues.
7. Strengthened contract compliance, clarified billing processes and ensured more timely invoicing by organizing monthly subcontractors/project team meetings.
8. Elevated awareness and expedited action regarding variances by setting up budgets to actual reports.

Experience

5-7 Years

Level

Executive

Education

Bachelors of Science

Description :

1. Develop and maintain various forms of communication for external customers, this includes maintaining process integrity and compliance with policies and regulations, ensuring customer satisfaction, and effective management of risk to the organization.
2. Serve as the liaison between internal and external business units, System Development personnel, and Management.
3. Collabo- rate with the business area to develop and maintain customer communications, supporting documentation related to system functionality and the triggers that drive customer correspondence.
4. Manage the day to day workflow of the Customer Communications Approval Process.
5. Exercise discretion and independent judgment related to the content, selection criteria and production of correspondence.
6. Monitor and update report to track changes, project status, and implementation of projects.
7. Currently leading the effort for the re-write project for delinquency correspondence.
8. Managing all reports for the re-write project.

Experience

7-10 Years

Level

Senior

Education

Certification

Description :

1. Coordinating preparation of internal and external reports through gathering, analyzing and summarizing data and information from the departments.
2. Assisting in the initiation, conducting and coordinating of studies and analysis on resource allocation and financial program evaluation reviews.
3. Preparing presentation materials for a variety of reports covering budget status, forecast reports, and other management reports.
4. Ensuring that program expenses are charged correctly and if not investigating and providing reasons for discrepancies.
5. Evaluating and monitoring the performance and efficiency of programs to ensure that program implementation is on target.
6. Developing, designing and establishing reporting standards for the company.
7. Working on overall project planning through reporting on project schedules and deliverables.
8. Monitoring program budgets by reviewing reports and program expenses to determine if allocated funds have been spent as specified.

Experience

5-7 Years

Level

Executive

Education

Masters of Science

Description :

1. Assist in the development of database design documents.
2. Contribute to project planning, such as creating accurate project timelines, complying with regulatory steps, and identifying potential project-related issues.
3. Lead set-up activities and communications with the client and or sponsor counterparts.
4. Manage the entire set-up process for one region with the oversight of the project manager.
5. Mentor and assist in training more junior staff. Contribute to project improvement initiatives.
6. Coordinate information and communications for set-up activities with clients and internal customers to ensure approvals are met and launch is successful.
7. Coordinate set-up activities across data management, logistics, clinical trial materials, laboratory testing, and specimen management.

Experience

7-10 Years

Level

Senior

Education

Bachelors Of Arts