Special Events assistants perform ad hoc duties that are assigned by the supervisors or managers. As the special events assistants are hired for some special purpose, the job description for these assistants may vary depending upon the work area, but some of the highlighting tasks mentioned in the resume include – assisting in event logistics, communicating with event vendors, managing accurately the expenditures as per the specified budget, working closely with editorial section to draft event marketing materials and creating on-site attendee experience strategy.
Most of the companies while hiring for the job role of a Special Events assistant lookout for both hard and soft skills such as – verbal and written communication, customer service skills, analytical skills, MS Office proficiency, organizational skills and abilities to maintain a professional demeanor. While a high school diploma may be sufficient to gain into this entry-level post, hiring employers normally expect a Special Events Assistant Resume that highlights a thorough knowledge of CRM and project management software.
Objective : Accomplished and results driven communications professional with over six years of high level business administration experience, directing projects and managing programs.
Skills : Microsoft, Project Management.
Description :
Responsible for facilitating satisfactory resolution to issues and outcomes with all departments within business operations.
Ensured projects/ assignments are clearly communicated to staff/departments, regular monitoring/reporting (internal and external), outcomes meet.
Exceed stakeholder expectations and timely completion of projects/assignments for business operations in all departments.
Responsible for holding senior staff accountable for outcomes that meet or exceed expectations.
Worked with the CEO to ensure that initiatives align with the overall agency goals/strategic direction.
Acted as the point of contact from the executive office for internal or external patrons.
Resolved customer service issues from patrons and members Worked closely with management.
Experience
2-5 Years
Level
Junior
Education
Business Administration
Special Events Assistant I Resume
Objective : Special Events Assistant is responsible for planning and executing special events within the company. This includes coordinating with event partners, vendors, and clients to ensure smooth execution of events.
Skills : Responsible, Organized, People Person.
Description :
Developed and distributed sales kits, press kits, marketing collateral, and press releases.
Conducted sales & data for retail accounts. Sought and Managed a small team of interns for all fashion show events.
Reported as a journalist for Nolcha's online magazine, "Metier" - column based on exclusive feedback from fashion show events.
Personal networking to recruit potential emerging fashion designers for Nolcha's Independent Retail Week Project.
Assisted in launching the production of Nolcha's Fashion Week Event; a leading award-winning event for independent fashion designers.
Assisted with any daily activity, Help customers with anything they needed.
Supervised Graphic Design intern on the promotion of events and additional projects Oversaw creation and editing of campus-wide newsletter.
Experience
2-5 Years
Level
Junior
Education
Communications Studies
Special Events Assistant II Resume
Headline : Assist and support organizing and events manager in his day to day tasks. Perform special events duties like checking and establishing set ups, for events.
Skills : Microsoft Office, Customer Service, Sales force.
Description :
Provided critical administrative support to the SE office, including faxing, filing, making copies, mailings, and other general administrative work.
Received and finalized contracts within the sales system and assist with the collection of event deposits and payments.
Incoming Guest calls as a backup when the SEM and/or SEC are busy, taking down important information and referring the Guest's needs.
Assisted in executing local marketing plans, under the direction of the GM, SEM, and SEC.
Ensured the needs of each Special Events Guest are met, processing paperwork in a timely manner, following up on questions.
Delivered, set up and took down equipment for special events including concerts, carnivals, and festivals.
Monitored product inventory and retained proper levels based on customer needs on-site.
Experience
5-7 Years
Level
Executive
Education
GED
Special Events Assistant III Resume
Summary : Part-time position with opportunities to use leadership and customer service skills in providing a great experience for the customer.
Skills : Microsoft Office, Technical Skills.
Description :
Assisted with the planning and hosting of eight or more events a year with the purpose of development and donor relations.
Successfully solicited over auction items leading to an increase in revenue.
Solicited businesses, gathering donations, creating auction packages, making bid sheets, setting-up the day of the auction, and executing the auction event.
Experienced working with and communicating with leadership and executive-level professionals.
Played a large role in the first one-day Giving Tuesday fundraiser for EMU Foundation.
Initiated conversation with every student in the venue by promoting Giving Tuesday and explaining why they should donate.
Reviewed administrative procedures and event progress.
Experience
10+ Years
Level
Senior
Education
Bachelor Of Science
Special Events Assistant/Analyst Resume
Objective : Extensive experience in Nonprofit Management, operational procedures, development. Provide special services to guests from their check-in time to until they check-out.
Skills : Business Development, Marketing, Sales, Fundraising.
Description :
Assisted in sponsorship retention, event logistics and committee meetings for Annual Golf & Wine Event.
Worked on Annual Golf & Wine Event to reach a goal with the Board of Directors, Executive Director, and Annual Fund Director.
Contact vendors for discounts at shops for a day of event and created a brochure to hand out to guests.
Contacted past participants and research new prospects to renew and/or sign up for golf foursomes and event sponsorships.
Recruited over new vendors to donate items for a live and silent auction. Attend golf committee meetings and give progress reports to all members.
Created letters and update mailing lists for events, including solicitation letters for items for give-a-ways.
Updated spreadsheets as donation items, sponsorships, and golfers pledges are sent in.
Experience
0-2 Years
Level
Entry Level
Education
Diploma
Jr. Special Events Assistant Resume
Objective : Accomplished and energetic administrative assistant with a solid history of achievement in an office as the doctor's assistant. Motivated leader with strong organizational and prioritization.
Skills : Microsoft Excel, Power Point, Photoshop, Graphic Design.
Description :
Sponsors and organized committees to plan scope and format of events, to establish and monitor budgets.
Negotiated contracts with such service providers and suppliers as hotels, convention centers, and speakers.
Maintained records of event aspects, including financial details.
Conducted post-event evaluations to determine how future events could be improved.
Developed event topics and choose featured speakers.
Promoted the conference, convention, and trades show services by performing tasks such as meeting with professional and trade associations.
Designed and implement efforts to publicize events and promote sponsorships.
Experience
2-5 Years
Level
Junior
Education
Bachelor Of Arts
Asst. Special Events Assistant Resume
Objective : A decisive leader and effective communicator who brings to the table proven abilities to accomplish goals in a fast paced environment.
Skills : Virtual Reality, 3D Design, Google Sketch Up.
Description :
Assisted the special events department with family entertainment.
Occasionally dressed as a costumed character to entertain children and engage parents.
Assisted hotel residents and tourists with directions and information about the hotel, best local restaurants, entertainment package pricing.
Costumed characters were dressed and onset within the given time.
Demonstrated Customer service and assistance skills.
Displayed the ability to retain and recall large amounts of information within shorts time periods.
Exhibited ability to give an accurate ETA (Estimated time of arrival) in pressured situations.
Experience
2-5 Years
Level
Junior
Education
Computer Science
Associate Special Events Assistant Resume
Headline : Maintain and manage event databases, timelines and files. Interact and coordinate with other events managing staff in conducing special event programs.
Skills : Technical Skills, Hard Working.
Description :
Assisted in the coordination of the NYU International Hospitality Industry Investment Conference.
Supervised conference headquarters in managing back-end operations and logistics for TC and the hotel.
Served as TC liaison for conference moderators and speakers, including CEOs and senior-level executives, by maintaining and tracking databases.
Invoiced patrons and sponsors for sponsorship payments.
Edited all digital and print communications; including Save the Dates and agendas.
Managed relationships with vendors for site inspections, F&B, and RFPs.
Managed and track all events and meetings revenue and expenses for various TC budget accounts.
Experience
5-7 Years
Level
Executive
Education
Bachelor Of Arts
Lead Special Events Assistant Resume
Headline : Organized and self-motivated certified government meeting planner with four years' experience planning and executing meetings and events. Skilled in selecting and customizing services.
Skills : Technical Skills, Management.
Description :
Coordinated and promoted activities relating to the planning and execution of special events.
Attended, hosted, and participated in the meetings of the University Life Department.
Provided on-site support for special events and programs.
Created event marketing including brochures, flyers, posters, ads for on-campus TV's, and email blasts.
Provided administrative support including generating reports, filing, answering telephones, and data entry.
Assisted George Mason students, faculty and staff members on a daily basis and accommodated students with special needs.
Participated cooperatively with other programs and departments within George Mason University.
Experience
5-7 Years
Level
Executive
Education
Bachelor Of Science
Special Events Assistant Resume
Summary : Possess the ability to respond effectively to a wide range of situations and work well both independently and as part of a team.
Skills : Management, Hard Working.
Description :
Assisted with Special events and detailed planning such as Birthdays, Baby showers and Weddings.
Answered phone calls and set up appointments Setting up tables, chairs, and decor for specific events.
Maintained Professionalism and good customer service.
Impacts would be putting a smile on Customer' faces.
Everything is perfect and exactly how they imagined the set up to be.
Organize registration of event participants. As well as satisfying boss and team members.
Assisted in the decoration and design of special event show areas.
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