Voucher Examiner Resume Samples

Description :

1. Performed voucher examining duties for payment of contractual services.
2. Ensured clerical correctness of invoices and supporting papers.
3. Corrected or otherwise modified contents and disposition of vouchers and documents as necessary.
4. Maintained comprehensive records for transactions.
5. Updated records and information for various reports.
6. Checked vouchers for completeness, correctness, and signature and assembles the documents, rejecting incomplete or incorrect vouchers.
7. Determined, using the Phoenix system and in coordination with the accountant, that funds are obligated and available for payment.

Experience

5-7 Years

Level

Consultant

Education

BSc Accounting

Description :

1. Responsible for keeping an updated file control of all PO and BPA payments to avoid duplicate payments and to validate that the amount specified on the POBPA has not been exceeded.
2. Ensured that expenses were authorized and allowed by the Standardized Regulations or FAM and contained the correct fiscal data.
3. Followed up with the consulate cashiers, FMC accountants, and directly with non-State agency financial personnel to resolve highly complex fiscal data problems. 
4. Responsible for reconciling accounts and for developing and maintaining various spreadsheets as needed for the reconciliation process.
5. Responsible for maintaining a voucher log by entering all vendor invoices, such as travel vouchers, leases, representational, and allowances, to name a few, into the database.
6. Acted as a backup for Regional and other voucher examiners when necessary.
7. Ensured that all authorizations, certifications, and other documents are on file. 

Experience

10+ Years

Level

Management

Education

AA Business Admin

Description :

1. Maintained and periodically reconciled Phoenix reports and records showing amounts obligated and disbursed to project-supporting records.
2. Determined in coordination with the accountant that funds are obligated and available for payment of the invoice voucher. 
3. Ensured that the fiscal data on the voucher is correct and complete. 
4. Obtained additional information, documentation, and clarification on doubtful or questionable payments.
5. Followed up and issued bills to staff with outstanding advance balances. 
6. Reviewed actual and cumulative disbursements. 
7. Reconciled cumulative disbursements with the reports submitted by grantees and contractors. 
8. Analyzed voucher submissions for accuracy and completeness, ensuring that all required documentation was present and properly authorized before processing payments.

Experience

7-10 Years

Level

Senior

Education

A.A. Business Admin

Description :

1. Provided support to Accountants and Financial Analysts in conducting financial reviews of recipients as well as in preparing the 1221 reconciliations and other data calls as needed.
2. Performed accounts payable reconciliations.
3. Able to write clearly and concisely, and provide summary and detailed translation of invoice data as required.
4. Prepared and cleared all advance payment vouchers, monitored the status of outstanding payments, and entered data in the advance tracker to be updated immediately following the relevant transactions.
5. Assisted in the review, auditing, and processing of payments to project vendors, consultants, subcontractors, and other suppliers of goods and services.
6. Coordinated the transmission and receipt of accounting documents prepared and forwarded by project provincial staff from field locations.
7. Provided direct assistance to staff and other payees in the preparation and presentation of all project payment documents and forms.

Experience

2-5 Years

Level

Junior

Education

B.A. Finance

Description :

1. Responsible for processing payments and travel claims, ensuring adherence to regulations and contracts. 
2. Provided customer support, assist with travel arrangements, and process accounting data. 
3. Reviewed and verified vouchers for accuracy and legality, and managed funds availability.
4. Trained and supervised other examiners, and use automated accounting systems in their daily tasks. 
5. Liaised with the bank to resolve any issues related to electronic payments and interacted with certain vendors accounts receivable departments.
6. Posted POC when vouchers are processed centrally by the Global Financial Center.
7. Collaborated with other accounting and finance team members.
8. Collaborated with various departments to resolve issues related to voucher discrepancies, facilitating effective communication to expedite the resolution process.

Experience

7-10 Years

Level

Senior

Education

B.S. Accounting

Description :

1. Oversaw accounts receivable and outstanding account reimbursement functions. 
2. Identified, audited, posted, and collected from third-party health plan carriers for outpatient clients.
3. Processed transactions or refunds and adjusted account balances.
4. Prepared reports for follow-up and collection of outstanding accounts.
5. Posted all claimspayments according to the service unit policy and procedures.
6. Monitored account balances, and reviewed postings to ensure accuracy.
7. Served as the Alternate Cashier of the Embassy.

Experience

2-5 Years

Level

Executive

Education

B.S. Business Mgmt

Description :

1. Assisted in the maintenance and updating of accounting and financial documents, including reproduction and filing.
2. Responsible for local currency rate monitoring and the identification and contacting of vendors for obtaining the requisite number of quotations for local currency purchases.
3. Analyzed and reconciled documentation with operating unit reports including contacting units, researching causes of discrepancies, and taking action to ensure that accounts balance.
4. Analyzed and reconciled financial system reports.
5. Provide customer support via e-mail and telephone to U.S. Embassy finance staff.
6. Performed examinations for accuracy, adequacy of documentation or citations, compliance with regulations, and justification of vouchers, invoices, claims, and other requests for payment of goods and services provided to or by the Government.
7. Performed quality control analyses of all payment documents, ensured timely acceptance and approval of all vouchers, and monitored Prompt Payment requirements.

Experience

7-10 Years

Level

Senior

Education

MBA

Description :

1. Performed a full range of vouchering work for all types of vouchers.
2. Served as an Alternate Cashier B cashier and performed the full range of cashiering jobs during the principal cashiers absence.
3. Prepared a complete set of invoices and supporting documents and submits to the Post Support Unit (PSU) for payment process. 
4. Served as POC for official VAT reimbursement for Department of State and USAID and also for personal VAT reimbursement for USDH personnel. 
5. Ensured that invoices were correct for VAT reimbursement claim and prepared a detailed list of eligible tax invoices for VAT reimbursement and submitted to the Consular Department in the Foreign Ministry and Inland Revenue Department for further processing.
6. Responsible for filling in and redistributing assignments whenever positions are in the section.
7. Advised the FMO and Financial Specialist of any issues concerning payments and ensured compliance with internal control procedures.

Experience

7-10 Years

Level

Consultant

Education

B.S. Economics

Description :

1. Responsible for the preparation, review, and verification of claims for payment of goods and services provided by employees and vendors.
2. Administered, and performed work consisting of the examination for accuracy, legality, compliance with regulations, and justification of vouchers, invoices, claims, and other requests for payment via RFMS Momentum.  
3. Provided expert advice on the USG disbursement process and took an active role in assuming that claims submitted were in settlement of legitimate obligations incurred in compliance with USG standard regulations. 
4. Responsible for distributing and balancing workload, ensuring timely accomplishment of work, and reviewing, amending, or rejecting work not meeting established standards.
5. Instructed employees on tasks and job requirements.
6. Provided interpretation to lower-graded inexperienced personnel on compliance with applicable regulations, directives, and manuals including changes, updates, and automated data processing systems.
7. Entered data into a financial system, compares transactions entered to those intended, and corrects invalidincorrect entries.

Experience

2-5 Years

Level

Junior

Education

Cert. Bookkeeping

Description :

1. Responsible for verifying, balancing, and reconciling supporting documentation files with financial transactions. 
2. Identified discrepancies among system reports and makes necessary adjustments.
3. Responsible for receiving, verifying, and processing employee and vendor claims according to the approved contracts, award specifics, lease agreements, purchase orders, Bulk Purchase
4. Agreements (BPA calls), IDIQs (indefinite delivery in definite quantity), and local government and utility company agreements.
5. Examined and reconciled various invoices for accuracy and ensures that all invoices are accompanied by all required documents and authorizations prior to processing payment. 
6. Responsible for tracking, submitting, and collecting VAT reimbursements from Ethiopian tax authorities. 
7. Responsible for purchase card and travel card reconciliation review and processing payment for Citi Bank.
8. Maintained detailed records of all voucher transactions, ensuring that all entries were accurately documented and easily retrievable for future audits and reviews.

Experience

7-10 Years

Level

Consultant

Education

Cert. Tax Prep